By Paul Harrington Staff Writer SGA approved changes to their constitution and swore in their publicist and secretary during their Oct. 29 club representative meeting. Vice President Cesar Matos outlined the responsibilities of the publicist position. The publicist is responsible for overseeing the SGA websites, managing the relationship that SGA has with The Gatepost, and producing social media posts. President Evelyn Campbell swore in Jazmany Reyes as SGA’s new secretary and Jaelynn Moon as it’s new publicist. Matos began the meeting with a brief explanation of how club representative meetings operate. He said, “We're going to do roll call for all the clubs. We're going to have a signup sheet in the front. This is to ensure we got everybody who came in for the meeting.” He added, “It [attendance] does affect your funding, so please make it known to all the other clubs that you are aware of that aren’t in attendance.” The first order of business was the Canvas officer training. Matos said, “Club officers are required to complete the Officer Training Modules in Canvas by Oct. 31.” He added club officers who do not complete the training may be subject to having their funding impacted. The second order of business was a workshop on preparing club budgets. He said all clubs that fill out the budget prep form from RamLink will be added to the Canvas page. Matos said, “Only clubs who have advocates to change their current grouping placement will need to meet with FinCom this year.” He added, “If you're going to stay in the same group that you are in currently, you do not need to meet with FinCom.” Matos announced that the budget for FY 2026 will be released in February or March. He added there would be no FinCom meeting next week due to the election and emphasized everyone in attendance should vote if they can. Matos said both EXP (The Center for Student Experience and Career Development) and SGA are asking students to start recording attendance at club events and meetings. He added that instructions on how to collect club attendance would go live on Canvas after the meeting. Matos said the last day to submit expenditure requests this semester will be Nov. 25. He said, “Make sure your requests for events are two weeks prior to the event date.” He added the explanation for the date is that it is two weeks before the end of the semester. The meeting then transitioned to club representatives having the floor to share updates with SGA, as well as to discuss any opportunities for collaboration. Yair Rachmany, president of Outing Club & treasurer of FSAB, asked if the attendance policy was new. Matos said, “That is for whenever your club is meeting. … Make sure that you register anyone who comes to the club meeting.” He added, “if you haven't done it so far, please start today.” Kyle Walker, President of WDJM 91.3 FM, asked if attendance had to be taken on the Involve app or if clubs could take attendance on paper. Matos said, “We would prefer it if you used the app, but if you don’t want to or it doesn’t work for some reason, please have some kind of note-taking as to who comes to your meetings.” Campbell explained the rationale for collecting attendance. Campbell said, “It’s coming from the Strategic Planning Committee, which is trying to see student engagement on campus. They’re curious about how many students are involved on campus and are trying to increase attendance at events.” Raena Doty, Arts & Features editor for The Gatepost, asked if The Gatepost was expected to reserve their room for meetings because they are held in their office. Matos said, “You don't have to reserve your room. It's like putting it on record that you’ll be in the office space.” Oak Blum, vice president of Dungeons & Dragons Club, asked if there was a way to set club meetings as recurring events so that the form does not need to be submitted every week. They were informed by multiple members that they could. Ben Hurney, president of FSAB, said his club hosted its Fall Fest on Oct. 29. Hurney said the club had put in reservations for AV and tech support weeks in advance, but nobody showed up. He said, “I just wanted to confirm someone was going to show up because nobody showed up and we had to scavenge for equipment.” Zachary Sorel, an AV technician, said, “If the event does not make it to the AV tech, it is put into the calendar without a request for tech assistance.” Maddi Behringer, treasurer of Green Initiative, said her club ordered supplies for an event and they were never delivered. She asked if clubs would have to pay for products they never received. Diversity and Inclusion Officer Ana Julia Ribeiro replied, “Clubs would never have to pay for a product they never received.” Ribeiro said Amazon has been delivering to “any door they can find on campus.” She said, “If you see an Amazon package in a residence hall, notify campus police that it's not in the right place.” Grant Alleyne, president of Model U.N., asked if there was a way to reflect club fees in the budget. Matos said there was. Daniel Moore, president of Fashion Club, asked if there was a way to record attendance for larger events like the Trashion show and the spring fashion show. Ribeiro said getting a clicker for the event would help track who is a student at the show. She said, “Do that, and then you’ll have an overarching total because you’ll have the RamLink numbers and the clicker numbers.” [Editor's Note: Maddison Behringer is an Associate Editor and Ben Hurney is the Illustrations Editor for The Gatepost.]